Contract Officer (Buildings and Maintenance Services)

Employment type: Full time, Permanent

Hours per week: 38

Remuneration: Band 6 salary from $104,133.36 per annum plus superannuation and a fortnightly RDO

Location: Werribee based

About the role

As a Contract Officer in our Building Services, Fleet & Stores Department, you will provide contract and vendor administration support services to ensure the effective delivery of Council’s contracts while also supporting the Area Leader Contract Management in overseeing contractor performance, maintaining records, coordinating contract documentation, and ensuring contract compliance with Council’s governance, risk, and procurement standards.

You will bring your strong verbal and written communication skills to work closely with stakeholders to ensure contracts are administered in accordance with expectations, including financial analysis and reporting.

What your day will look like

·         Monitoring and reporting on the performance of assigned contracts, including bundled technical services, facilities contracts, and direct service agreements, against KPIs, service plans, and compliance obligations

·         Conducting regular reviews of contract documentation to ensure accuracy, completeness, and currency (e.g. insurances, accreditations, service plans, and deliverables)

·         Supporting the development and upkeep of contract performance dashboards and data summaries using TechnologyOne and other Council systems

·         Participating in contract-related meetings and site visits to support performance monitoring, issue resolution, and compliance assurance

·         Liaising with contractors and internal stakeholders to coordinate meetings, circulate documentation, and track progress against milestones and obligations

·         Assisting in the preparation of correspondence, briefing papers, reports, and audit-ready documentation relating to contract status and performance

·         Maintaining accurate and up-to-date electronic records, including contract folders, performance reports, communications, and compliance evidence

·         Working under the guidance of the Area Leader Contract Management while taking ownership of your assigned contract portfolio to ensure contracts are managed in accordance with Council’s governance, procurement, and risk standards

What you will bring

·         Degree or diploma course in business, procurement or contract management and relevant experience

·         Understanding of procurement regulations, contract lifecycle requirements, and contractor engagement protocols

·         Extensive experience in a contracting and/or procurement management systems and processes in an operational environment involving facilities, bundled services and direct contracts

·         Knowledge of local government procurement legislation and standards

·         Exceptional written skills and experience in the preparation of clear, accurate and comprehensive tender and contract documents

·         Demonstrated verbal communication skills and ability to manage day-to-day contractor interactions

 

 

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Sunday, 17 August 2025.

If you have further role-specific questions, please contact Ryan Foote, Manager Facilities & Capital Delivery on 8734 4544.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

 

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.