Program Support Officer

Employment type: Full time, Permanent
Hours per week: 38 hours per week
Remuneration: Band 6 salary from $ 104,133 per annum plus superannuation and a fortnightly RDO
Location: Werribee based

About the role
We are entering an exciting period of change within the Facilities, Fleet & Depot Stores department, as we continue to develop to meet the strategic and operational needs of our growing municipality. This transformation is about people, purpose, and progress, and we are recruiting a diverse range of roles to the department - building a team that is passionate about service excellence, operational uplift, and meaningful change.

We’re looking for individuals who are not only skilled in their field, but who thrive in collaborative environments and are motivated by the opportunity to make a real and positive impact.

As Program Support Officer, you will provide essential operational and administrative support to the Construction and Development Services Unit. Reporting to the Coordinator, you will help ensure projects are delivered effectively by maintaining accurate financial and project records, coordinating documentation processes, and contributing to the continuous improvement of systems and reporting.

This role is crucial to ensuring program visibility, budget tracking, governance compliance, and operational efficiency across our construction and development portfolio.

What your day will look like

• High-quality administrative and project support across the full capital works lifecycle.

• Maintenance of project data and documentation in Council systems.

• Support with budget tracking, procurement processes, risk reporting, and reconciliations.

• Preparation and coordination of project reports, briefings, and documentation for internal and external stakeholders.

• Assistance with streamlining processes and improving program governance tools such as templates, registers, and reports.

• Collaborative and professional communication with contractors, project managers, and other internal teams.

What you will bring

• A relevant qualification in Business Administration, Project Support, or a related field — or extensive relevant experience in a similar role.

• Demonstrated experience supporting infrastructure or construction programs.

• Strong financial administration skills, including budget tracking, reconciliation, and understanding of procurement processes.

• Proficiency in Microsoft Office and enterprise project management systems

• Excellent organisational and time-management skills, with a commitment to quality and customer service.

• Strong interpersonal and communication skills with the ability to engage and collaborate with a wide range of stakeholders.

• A current Victorian Driver’s Licence and ability to travel locally as required.
  
  If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Thursday, 28 August 2025.

If you have further role-specific questions, please contact Ryan Foote, Manager Facilities & Capital Delivery on Ryan.Foote@wyndham.vic.gov.au.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.